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LETTER TO ALL PARENTS:

Scouts and Guides Supporters Association

The Supporters Association meets monthly on the first wednesday of the month. Below are the minutes from the meeting on 1st Feb 2012::

St Augustines Scouting & Guiding Units

Boscombe Crescent, Downend, Bristol

42^nd Kingswood Scouts                                               23^rd Kingswood Guides

Wednesday 1^st February 2012

Attendees:              Myra Woods (Chair) Graham Williams                    Dave Roberts

                              Jane Bird                               Christine Elliott                       Tanya Shuttleworth

                              Phil King                                Petra Jordan                          Daniel Kidger

                              Jane Mainprise                       Mike Harper                                                                       

                              Claire King (Notes)

Apologies:             Jaci Monk                              Lisa Murphy                           Maureen Frankcom

                              Maggie Smith                         Gary Collier-King    

Review of Minutes 04/01/11
	Previous minutes agreed.
Meeting – 7th September 2011
4/07-09	Ø  Aerial runway – Dave obtaining quotes for ropes and helmets, following revisions to the runway.  Trial to be arranged at Woodhouse. Activities manager at Woodhouse agreed to assist in assessment.	Dave Roberts
Meeting – 6th October 2010
1/06-10	Ø  Insurance – Dave to provide inventory for Woodhut & Leaders to provide for new Tre-Lys to enable Graham to calculate replacement costs.  Myra can then review cover for contents and structure.  £6,068 contents Tre-Lys £9,101 Woodhut.  Rebuild costs still outdated.  Ø  Camp equipment – Graham reviewing insurance options.	Ongoing Dave Roberts, Unit Leaders &   Myra Woods   Graham Williams
Treasurer’s Report
	Ø  Accounts were distributed and discussed.  Final school hire bill outstanding.  Annual payment to SJF to be made once move complete.  Gift aid payment received. Ø  Quartet Foundation confirmed no issue regarding resale of shed.  Following a donation of £750, the shed (once cleared) will transfer to the ownership of Downend Saints.
Unit Reports
Beavers	Beavers have commenced hobbies and my faith badges, learning how to tie reef knots and fold neckerchiefs.  Other activities have included hand hygiene and a games night.
Cubs	Cubs are currently working towards map readers and road safety badges by plotting routes to discover hidden treasure, learning to recognise road signs and map symbols and building 3D model of contour lines.  Sixers and seconders are planning a camp, calculating costs, identifying equipment required and including a hike.
Scouts	Scouts have held a patrol challenge night, completed a great egg race, wide games with walkie talkies, held a casino night and visited the climbing wall.  Four members competing in the Ten Tors bronze route (35 miles) hike with the District.
Brownies	All 24 girls have completed their Brownie skills badge.  Activities included learning to address envelopes correctly, clean teeth and wash hands, pack luggage for different holidays and assemble a healthy packed lunch.  The young leader is running a t-shirt painting evening and next week girls will be meeting at St.John Fisher, where parents have been invited to familiarise themselves with facilities.
Guides	Guides have started the Diamond jubilee badge, designing and making a felt pennant to represent their patrols.  Other activities have included a ready steady cook and fair trade evening.
	St. John Fisher Feedback from parents largely positive, although some are unable to attend at the new location.    Move to be completed prior or during term break w/c 13/2.   Keys will be issued to each leader, the quarter master, GSL and committee chair.  All will need to sign for keys and no further copies can be made.  The committee will fund the cost of nine sets of keys, Dave/Deacon Peter will arrange copies.   Leaders to clear unit shelves before 16/2.  Group items will be moved by those available on 16/2 meet 10am at the school. Dave will dismantle shelves and move to SJF, together with steps (space permitting).  Six lightweight tables also required.   Items to note: ·        Weekly mass held 09:30-10:00 every Wednesday. ·        Units will cover evacuation procedures and fire drills during meetings at SJF.  Fire exit door will need to be unlocked and unbolted from the inside at the start of each session. ·        No items are to be stored in the Vestment room. ·        On leaving, each leader should remove rubbish, switch off lights and lock the main door.  Do not touch the heating as this remains on permanently. ·        Cleaning will be the responsibility of the Units, materials and equipment are available in the broom cupboard.    Outstanding items for assessment once move complete: ·        Outside lighting - gate should be closed during unit session if children are outside.  Path and car park area may require demarcation. ·        Kitchen equipment – second-hand fridge/freezer and cooker may be available. ·        External storage – subject to planning permission, but gas bottles will almost certainly require a lockable cage separate from the building. ·        Meeting times/days – any changes to be discussed by Unit leaders and implemented at a later date.
Any Other Business
	Challenge 2012 Paula outlined Phil Packer’s walking challenge which will be launched 24/01/12.  The plan is for youth organisations to involve themselves in collectively walking 2000 miles in 6 months.  Paula will bring further detail once available, in the interim all to keep a record of miles walked.  The group agreed there is potential to get the children involved not just in walking, but fundraising, designing badges/totals chart and exploring our new SJF base area.
	Future Events ·        Diamond jubilee tea party (26/05/12) at SJF, children to invite local residents. ·        Summer event, ‘Celebrating Britain’ (30/06/12),   Leaders running BBQ (pork roast & apple sauce).  Panning for diamonds, coconut shy and stock equipment required. ·        Christmas bazaar (01/12/12), Leaders will swap to run refreshment stall. ·        Cubs & Beavers District carol service will be held at St.Augustine’s subject to Father Frank’s approval.  Refreshments in the Parish hall afterwards.
1/01-02	Equipment In advance of Scout participation at the Malvern challenge, Mike to obtain quotes for small tents.	Mike Harper

Date of Next Meeting: 

20:00 Wednesday 7^th March 2012 – St.John Fisher (SJF)

Events To Note
w/c 13/02/12	Moving in	SJF
16/02/12	Move of communal items to SJF	Meet 10am St.Augustine’s shed
01/04/12	Unit cake sale following parade	St.Augustine’s
22/04/12	St.George’s Day parade (Scouting Units)	Kingswood
04-07/05/12 TBC	Guild day trip	Breene Downs
26/05/12	Diamond jubilee afternoon tea party	SJF
30/06/12	Parish Summer event	St.Augustine’s
01/12/12	Parish Christmas bazaar	St.Augustine’s
w/c 03/12/12 TBC	Cubs & Beavers District carol service	St.Augustine’s

School Term Academic Year 2011/12	Start	Finish
Term 3	Tuesday 3rd January 2012	Friday 10th February 2012
Term 4	Monday 20th February 2012	Friday 30th March 2012
Term 5	Monday 16th April 2012	Friday 1st June 2012
Term 6	Monday 11th June 2012	Thursday 19th July 2012

Church Parades	Day	Event
05/02/12	Sunday
04/03/12	Sunday
01/04/12	Sunday	Palm Sunday
13/05/12	Sunday	Procession