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LETTER TO ALL PARENTS:

Scouts and Guides Supporters Association

The Supporters Association meets monthly on the first wednesday of the month. Below are the minutes from the AGM on 4th Jan 2012::

St Augustines Scouting & Guiding Units

Boscombe Crescent, Downend, Bristol

42^nd Kingswood Scouts                                               23^rd Kingswood Guides

Wednesday 4^th January 2012

Attendees:              Myra Woods (Chair) Graham Williams                    Tanya Shuttleworth

                              Maureen Frankcom                 Paula Mainprise                      Jane Bird

                              William Lee                            Andrea Martin                         Jaci Monk

                              Christine Elliott                       Mike Harper                           Phil King

                              Daniel Kidger                         Claire King (Notes)

Apologies:             Petra Jordan                          Lisa Murphy           

Review of Minutes 07/12/11
	Previous minutes agreed.
Meeting – 7th September 2011
4/07-09	Ø  Aerial runway – Dave obtaining quotes for ropes and helmets, following revisions to the runway.  Trial to be arranged at Woodhouse. Activities manager at Woodhouse agreed to assist in assessment.	Dave Roberts
Meeting – 2nd March 2011
8/05-01	Ø  Unit trip – Good Clown, Bad Clown at Old Vic Studio 3pm 7/1/12 price £7.00/person.  Tickets purchased and bus arranged for full group (70), paid for by committee.   Bus will depart from school at 2pm and return at 4:45pm.	Discharged
Meeting – 5th January 2011
4/05-01	Myra to enquire about Unit trophy display area in Church.	Discharged
Meeting – 6th October 2010
1/06-10	Ø  Insurance – Dave to provide inventory for Woodhut & Leaders to provide for new Tre-Lys to enable Graham to calculate replacement costs.  Myra can then review cover for contents and structure.  £6,068 contents Tre-Lys £9,101 Woodhut.  Rebuild costs still outdated.  Ø  Camp equipment – Graham reviewing insurance options.	Ongoing Dave Roberts, Unit Leaders &   Myra Woods   Graham Williams
Meeting – 6th June 2007
4/06-06	Parish project adopted, bid submitted as part of Youth requirements for new purpose built building.  New build plans withdrawn due to cost.  St. John Fisher identified as alternative meeting place and annual hire costs set at £800.00 – see notes under any other business.	Discharged
Treasurer’s Report
	Ø  Treasurers’ report distributed and discussed.  Receipt of gift aid monies outstanding together with school hire bill for Autumn and Spring terms (funds available). Ø  Phil to clarify income and expenditure attributed to Slimbridge reporting line.
Unit Reports
	No reports as first week back from festive period.  All groups participated in the Christmas card delivery.
Any Other Business
	Christmas card delivery Over 1000 cards delivered raising £230.00 for HCPT, however, one bundle of cards did go astray.  Apologies given.
	Challenge 2012 Paula outlined Phil Packer’s walking challenge which will be launched 24/01/12.  The plan is for youth organisations to involve themselves in collectively walking 2000 miles in 6 months.  Paula will bring further detail to the next meeting as the group agreed there is potential to get the children involved not just in walking, but fundraising, designing badges/totals chart and exploring our new SJF base area.
	Census Beaver, Cubs & Scouts reminded that annual census data required by 31/01/12.
	St. John Fisher Letter drafted for parents advising change of meeting place effective following Spring mid-term break w/c 13/02/12.   ·        Alter screening underway, unit cupboards installed and neighbours consultation held.  ·        Fire brigade advise no alterations required to fire exit other than correct signage.  Units will cover evacuation procedures and fire drills during meetings at SJF. ·        Internal shelving in new Tre-lys will be transferred to open storage area in SJF once free and cleared of rubbish. ·        Cleaning will be the responsibility of the Units, materials and equipment are available in the hall.   Outstanding Items ·        Access – Myra to meet with Father Frank to discuss requirement for key safe on-site at SJF and access during Spring term to transfer equipment from new Tre-lys. ·        Rubbish – Myra to discuss removal of redundant radiators etc. with Father Frank. ·        External storage – subject to planning permission, requirements and options to be reviewed once in situ at SJF.  New Tre-lys shed – will not be transferred to SJF due to planning restrictions.  Awaiting confirmation from the Quartet foundation that the association may gift/sell to another youth organisation.  Downend Saints are potentially interested and the school would be supportive. ·        Gas bottles will almost certainly require a lockable cage separate from the building. ·        Meeting times/days – any changes to be discussed by Unit leaders and implemented at a later date.

Date of Next Meeting: 

20:00 1^st February 2012 in Community Room

Events To Note
07/01/12 14:00 (bus departs)	Good Clown, Bad Clown – Bristol Old Vic
w/c 13/02/12 TBC	Phased move to St.John Fisher - TBC

School Term Academic Year 2011/12	Start	Finish
Term 3	Tuesday 3rd January 2012	Friday 10th February 2012
Term 4	Monday 20th February 2012	Friday 30th March 2012
Term 5	Monday 16th April 2012	Friday 1st June 2012
Term 6	Monday 11th June 2012	Thursday 19th July 2012

Church Parades	Day	Event
08/01/12	Sunday
05/02/12	Sunday
04/03/12	Sunday
01/04/12	Sunday	Palm Sunday
13/05/12	Sunday	Procession